Japanese quirks often derail eDiscovery - Ji2’s experience makes the process fast and efficient.

Efficient and defensible eDiscovery processes for multi-byte languages cannot be achieved simply through process knowledge and software skills. Effective eDiscovery requires an advanced understanding of multi-byte codepages, unique Japanese programs, the linguistic structures of the language, and many other details that directly impact eDiscovery.

Japanese language fluency

The right search

Ji2 reduces data filtering risks by recommending synonyms, slang, and variants of “spelling” for the three different Japanese character sets.

Relevant data

Ji2 removes false positives and locates false negatives through a combination of keyword and concept search methods.

No wasted time

Improved accuracy reduces overall data size, but more importantly, more relevant data means less wasted review time.

Japanese IT and technical expertise

No garbled text

Unicode is only one of eight popular multi-byte code pages used in Japanese documents and e-mails. Ji2’s extensive technical knowledge eliminates processing errors so reviewers do not waste time trying to understand garbled documents or waiting for them to be reprocessed.

No processing delays

A few software programs may dominate the USA, but Japan still uses many different file types and e-mail systems. Ji2 rapidly identifies and processes obscure Japanese e-mail systems and file types to reduce delays in processing data correctly.

Faster review

Ji2’s best-in-class indexing and review platforms provide options for reviewers to logically organize and search for data to reduce review times.

eDiscovery best practices expertise

Pre-processing

In addition to the technical expertise necessary to handle the unique Japanese IT issues (see above), Ji2 ensures the data is properly extracted from compressed files (.zip, etc.) and prepared for input into the processing software. Although many software packages process compressed files very well for English systems, the use of 8 different code pages and double byte variances typically prevent files from loading correctly using these automated processes. Ji2 understands these limitations and has proprietary tools to minimize garbled data and reduce time spent reloading the data.

Pre-culling

Although Ji2 preserves the imaged drives for defensibility, clients hate paying to process program files (.exe files, Microsoft Office programs, etc.) and other junk. Ji2 uses file extensions and other methods to identify junk before it is loaded into the processing platform.

Client status reports

With each load of data Ji2 can report the number of files received and processed. We quickly report error reports and provide customers with options to address those exceptions. During the indexing process, we provide reports of files by custodian, hits per search item (word, phrase, etc.), and details of the reviewable contents. During this process, Ji2 can also recommend additional proximity or Boolean combinations to reduce false positives and improve the quality of the selection of documents required for review.

Culling during indexing and processing

In addition to language-oriented issues, Ji2 uses domain filtering to remove personal e-mails, junk mail and other noise from the review process. Ji2 documents and provides transparent visibility of the options and processes used to cull data to ensure defensibility while reducing time wasted on reviewing SPAM, personal e-mail and other noise.

Review acceleration

Once the data has been indexed and processed the legal review begins. Ji2 offers platforms that offer non-linear review to accelerate the review process. Two of the more powerful methods are e-mail threading and near duplicate document search. For more details see our use cases.