Use Cases*

Situation:
Client: Multi-National Precision Equipment Manufacturer (Actual Case)

• 6 Custodians
• Data size: 500GB (eMail&documents, including several servers)
• Location: California

Challenge: Case requirements forced a very tight schedule plus there were significant budget restrictions.

Solution: With the guidance and approval of the counsel, Ji2 conducted thorough custodian interviews and quickly identified the folders containing relevant data for preservation and collection. The interview process reduced the projected 500GB to 165GB of data cutting costs and collection time by 67%!  Upon uploading into the indexing and processing system, Ji2 further reduced the data requiring review to 24GB through standard keyword searches, url filtering and deduplication. To make the attorney’s tight deadline, we identified and tagged the potentially privileged data by filtering with domain, keyword, sender/recipient, etc. and converted them to single TIFF files with the Concordance format load file.  The TIFFing of 840,000 pages was completed in 5 days.

Benefits: All client objectives were obtained within the required time and budget constraints.

Situation:
Client: Multi-National Electronics Manufacturer (Actual Case)

• 16 Custodians
• Deliverable: 177 GB (eMail)
• Location: Several locations in Western Japan

Challenge: Collect data from multiple locations in multiple cities quickly and with minimum interference. Schedule coordination to collect each custodian and location one by one would be difficult, time consuming and generate additional travel expenses for the client.

Solution: We collected data from multiple locations simultaneously over the customer’s network  using EnCase by Guidance Software and completed the collection in 2 days without compromising ESI chain of custody or defensibility.  Ji2’s strong experience in eDiscovery solutions and knowledge of many different IT systems provides and edge to Ji2 in saving time and eliminating hassles for the client.

Benefits: A traditional, custodian-by-custodian collection by a less sophisticated competition might take over a week and cost three times as much with the same sized collection team.  We saved the client considerable inconvenience, time and money.

Situation:
Client: Multi-National Heavy Equipment Manufacturer (Actual Case)

• 15 Custodians
• Deliverable: 1.2 TB of eMail and loose files ( self-collected)
• Location: 2 Japan locations, 2 US locations

Challenge: Japanese data required to remain in Japan for first-pass review, US data requested to remain in the US for first-pass review.  Two separate litigation matters with similar but not identical custodians and documents.

Solution: We preprocessed and prepared the data locally in Japan and the US.  Data in Japan and the US were loaded onto separate Clearwell servers where they were indexed and deduplicated (although not against each other).  The English data was separated from the Japanese data for the US reviewers and the Japanese data merely organized by reviewer.  The client’s internal employees and corporate attorneys were trained at their own offices (in Japan and the US at their convenience) and completed the first pass review remotely from their own offices in Japan and the USA.

Benefits: Many vendors may only offer hosting either in Japan or in the USA.  By providing both options, we provided peace of mind to the client and the level of data security they desired.  By having offices in each country, we minimized shipping costs for the data, and consistently responded to their needs quickly.

Situation:
Client: Fortune Global 500 Heavy Industries Company (Actual Case)

• 80 Custodians
• Data size: 2.4 TB (Lotus Notes eMail and documents)
• Location: multiple sites in Japan

Challenge: Help the client reduce the data to a manageable size for review.

Solution: Ji2 used de-duplication, keyword searching, date filtering, email domain filtering and other basic methods to reduce 2.4 TB to 600 GB (75%).  At this level, Ji2 created an analysis of hits by search term and proposed an iterative process of creating Boolean combinations and proximity searches to the outside counsel.  By working with the counsel and client, Ji2 further reduced the 600GB to 120 GB of data that required review.

Benefits: By working with the outside counsel and the end client, Ji2 reduced 2.4 TB to 120GB of data relevant for attorney review- a 95% reduction!  The review team saved an enormous amount of time and money when they escaped from reviewing the irrelevant material.

Situation:
Client: Fortune Global 500 Manufacturing Company (Actual Case)

• 12 Custodians (eMail and documents)
• Data size: 250 GB (includes several servers)
• Location: multiple sites in Japan, and the Eastern USA

Challenge: The client required Ji2 to find ways to reduce their cost by over $100,000.

Solution: Ji2 worked with outside counsel and the client to cull the data by date range and keyword searches to down to 65GB (350,000 files).  Originally planned to be reviewed by outside counsel, the counsel provided guidelines to Ji2 to help the client perform the 1st pass review internally in Japan. Ji2 assisted the client with keyword search result analysis and the process of further tagging and categorizing the data. The client reduced the documents requiring review by the outside counsel to 70,000 documents.

Benefits: The client’s assisted internal review reduced the data requiring outside review by 80% and saved more than $250,000 in review expenses.

Situation:
Client: Fortune Global 500 Trading Company (Actual Case)

• Data size: 70GB (eMail and documents)
• Location: Tokyo

Challenge: Proprietary/confidential data could not leave customer’s site.

Solution: We brought Clearwell’s processing and review platform server and installed it in the customer’s office.  Training and preparation for the customer’s preliminary review was completed in under 3 hours. The customer was able to perform keyword searches, 1st pass review and get the data ready for attorney review quickly without taking the confidential data outside the company.

Benefits: Confidential data retained within the firewall of the company- only data determined to be relevant to the case was processed.  Clients also gain the advantages inherent in the Clearwell system to accelerate review: near dupe file comparison, e-mail threading, etc. The client test-drove the Clearwell system in their own environment and received training; the client gained experience necessary for future consideration of purchasing an in-house Clearwell system for their ongoing litigation needs.

Situation:
Client: Fortune 500 Electronics Company (Example Case)

• Data size: 2TB data in Japan, 1 TB data in the US
• Location: Tokyo

Challenge: Data must remain in the host country due to client specifications; clients know a significant amount of data between the Japanese and US custodians will be duplicates.

Solution: We process and load the data into the Catalyst processing and review system.  Although the Japanese data resides in Japan and the US data resides in the US, the Catalyst system easily deduplicates the data across borders.

Benefits: Multinational matter deduplicated easily to eliminate many hours of redundant effort.  Clients also gain the advantages inherent within the Catalyst engine to accelerate review: near dupe file comparison, e-mail threading, etc.

Situation:
Client: Fortune 500 Software Company (Example Case)

• Multiple litigation matters (4) in the USand the EU related to anti-trust and IP.
• Certain custodians and certain sets of data required to be produced for more than 1 case.
• Data size: Overall 10 TB data, 3-4 TB will be used for more than one case.

Challenge: Produce the documents for multiple cases without the client incurring charges for the same data to be processed time after time.

Solution: We process and load the data into the Catalyst processing and review system.  Catalyst has built-in solutions for multi-matter litigation that allows the client to only load the data once, add to it as necessary and store the data for as long as needed.  The data may reside in the US or Japan and would be available for review and production anywhere in the world.

Benefits: Instead of loading 10TB of data four times and incurring charges for 40TB of data, the client only uploads and pays for 10TB of data.  The data remains available even for future cases and can be accessed by multiple outside counsel on multiple cases simultaneously.  This solution saves long-term costs associated with re-collecting and processing the data for future matters.

Situation:
Client: Subsidiary of Fortune Global Top 100 Electronics Manufacturery (Actual Case)

• 6 Custodians
• Deliverable: 51 GB of Custodian data.
• Location: Japan

Challenge: Client was required to submit reviewed data in 6 days.

Solution: Ji2 uploaded and indexed the data in under 24 hours.  Further, Ji2 eliminated 5 GB of data using basic date range filtering and organized the data by e-mail threads permitting efficient review of the remaining data. The review process began the day after the collection and was conducted 24 hours a day for the next six days to complete the review in time.

Benefits: The client made their extremely tight deadine.